Purpose This article describes how to set a FortiMail mail disclaimer with bold letters, colored text and with a hyperlink for outgoing mails. Expectations, Requirements The expected result should be as per the HTML code, the disclaimer should be displayed in Mail disclaimer as per the example below:
The information contained in this message and any attachments thereto are intended for the exclusive use of the addressee(s) and may contain confidential and / or privileged information / material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete/destroy all copies of this message and any attachments from any computer.
Visit www.ourdomainname.com
Configuration The FortiMail disclaimer can be configured from the Web Based Manager (GUI).
Go to Mail Settings > Disclaimer > Enable "Allow per-domain settings:" > For outgoing messages: / For Incoming Messages > under the option > "Disclaimer in message body:".
The disclaimer can be in the following format:
<html> <body> <p><b>The information contained in this message and any attachments thereto are intended for the exclusive use of the addressee(s) and may contain confidential and / or privileged information / material. Any review,<font color="#80082"> retransmission, discrimination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited.</font> If you received this in error, please contact the sender and delete/destroy all copies of this message and any attachments from any computer. </b></p> <a href="http://www.ourdomainname.com/">Visit www.ourdomainname.com</a> </body> </html>
After adding the disclaimer under Mail Settings > Disclaimer, it should be enabled by using Mail Settings > Domains > Advanced Settings > Disclaimer > Select the settings options as "Use System Setting". Verification The content and format of the disclaimer can be verified by sending an email and checking that the layout is as desired.
